City Council Meeting Minutes
June 10, 2019 | City Council Minutes
CITY OF GROSSE POINTE FARMS
REGULAR MEETING MINUTES
A regularly scheduled meeting of the City Council for the City of Grosse Pointe Farms was called to order at 7:00 p.m. on Monday, June 10, 2019, by Mayor Louis Theros, at 90 Kerby Road, Grosse Pointe Farms, Michigan.
Present: Mayor Louis Theros, Mayor Pro Tem James C. Farquhar, Councilmembers Sierra Leone Donaven, John J. Gillooly, Joe Ricci, Peter Waldmeir and Lev Wood.
Also Present: Shane Reeside, City Manager; Derrick Kozicki, City Clerk/Assistant City Manager; Debra Peck Lichtenberg, City Controller/Treasurer; Daniel Jensen, Director of Public Safety; John Hutchins, Deputy Director of Public Safety; Matthew Baka, Director of Public Service; William T. Burgess, City Attorney; and John Jackson, City Planner.
Mayor Theros led the Pledge of Allegiance.
Council considered the Minutes of the Regular City Council Meeting held on May 13, 2019.
Mayor Theros motioned to approve the Minutes of the Regular City Council Meeting held on May 13, 2019. Motion carried.
Council considered an appeal by Beaumont Urgent Care regarding the denial of a sign permit at 18700 Mack Avenue.
The following documents were provided to the City Council: 1) Memorandum from Public Service Director, Matthew Baka entitled, “18700 Mack Ave., Beaumont Urgent Care signage request” dated May 30, 2019; 2) Letter from City Planner John Jackson entitled, “18700 Mack Avenue” dated June 4, 2019; and 3) Site Plan entitled, “Beaumont Urgent Care-Grosse Pte. Farms” dated May 9, 2019.
Stephen Brandt, of Phillips Sign and Lighting was present on behalf of Beaumont Urgent Care and gave a brief presentation on the proposed signage.
Council deliberated and determined it would not consider the appeal until an authorized representative of Beaumont Urgent Care was present.
Waldmier motioned, Gillooly seconded to table the appeal by Beaumont Urgent Care regarding the denial of a sign permit at 18700 Mack Avenue until the July 8, 2019 Regular City Council Meeting. Motion Carried.
Waldmeir motioned, Farquhar seconded to temporarily adjourn Regular Session and reconvene as the Zoning Board of Appeals (ZBA). Motion carried.
The Zoning Board of Appeals considered a rear yard setback variance request for the property located at 128 Lewiston Road to attach the existing garage to the house.
The following documents were provided to the Zoning Board of Appeals: 1) Memorandum from Public Service Director, Matthew Baka entitled, “128 Lewiston variance request” dated May 30, 2019; 2) Letter from City Planner John Jackson entitled, “128 Lewiston Road: Addition Creating a Non-Conforming Building Encroaching 35’ into the Rear Yard Setback” dated June 4, 2019; and 3) Site Plan entitled, “Caputo Addition” (no date provided).
John Caputo, property owner, gave a brief presentation regarding the variance request.
Chairman Theros opened the Public Hearing at 7:17 p.m.
No verbal or written comments were received.
Chairman Theros closed the Public Hearing at 7:17 p.m.
Wood motioned, Waldmeir seconded that the appeal of Debbie and John Caputo located at 128 Lewiston Road be granted. The Board hereby grants a variance to Article 17 of the Zoning Ordinance for homes located in the R-1AAA one-family residential district. This dimensional variance authorizes an enclosure between the subject property’s main house and existing detached garage in accordance with the submitted plans attached to the petitioner’s Zoning Board of Appeals Application, date stamped April 17, 2019.
Additional information has been provided to the Board in a report from McKenna dated June 4, 2019 and a memo from Matthew Baka to Derrick Kozicki dated May 30, 2019.
Such a variance is granted on the basis that:
1. Strict application of the Zoning Ordinance would result in a practical difficulty for the user of the property due to: a) The particular design of the house and location of the garage making it impractical to move the garage to meet the setback requirements; and b) The lack of viable alternatives that would conform with the precise restrictions of the Ordinance.
2. The variance is in harmony with and serves the intent and purpose of the Ordinance because: a) The variance will not result in substantial variation from the requirements of the Ordinance; b) The variance will not result in increased population density; c) The variance will not adversely affect government services or the character of the district; and d) The proposed project is in harmony with the predominant type of building in the district.
3. The variance will result in substantial justice being done because: a) The hardship suffered if a variance is not granted would be significant, costly and impractical; b) There are no viable alternatives that would obviate the hardship.
4. The proposed variance(s) will not substantially interfere with or injure the rights of persons whose property is affected by the proposed variance.
YES: Chairman Theros, Farquhar, Donaven, Gillooly, Ricci, Waldmeir and Wood; NO: None; Absent: None. Motion Carried.
Waldmeir motioned, Farquhar seconded to adjourn the Zoning Board of Appeals (ZBA) and reconvene as the City Council. Motion Carried.
Council considered Fiscal Year Ending June 30, 2019 Budget Amendments.
Controller/Treasurer Peck gave a presentation regarding the proposed Fiscal Year Ending June 30, 2019 Budget Amendments.
Gillooly motioned, Wood seconded to approve General Fund Budget Amendment #1 and Other Funds ‐ Budget Amendment #2 for the Fiscal Year Ending June 30, 2019. Motion carried.
Council considered a request from the Public Services Director to enter into an agreement for the 2019-2020 Sewer Rehabilitation Program.
Public Services Director Baka gave a presentation regarding the proposed agreement for the 2019-2020 Sewer Rehabilitation Program.
Farquhar motioned, Gillooly seconded to enter into an agreement for the 2019-2020 Sewer Rehabilitation Program (Change Order No. 11). Motion carried.
Council considered a request from the Public Services Director to enter into an agreement with Nagle Paving Company for the 2019-2020 Road Resurfacing Project.
City Manager Reeside gave a presentation regarding the proposed agreement with Nagle Paving Company for the 2019-2020 Road Resurfacing Project.
Gillooly motioned, Farquhar seconded to enter into an agreement for the 2019-2020 Sewer Rehabilitation Program. Motion carried.
Council considered the following three items on the Consent Agenda.
a. Consideration of a request from Racing for Kids to close Kercheval Avenue on August 28, 2019 from Hall Place to McMillan Road as in previous years.
b. Consideration of request to schedule a Public Hearing for a proposed amendment to the Planned Unit Development at 360 Moselle Place (Tennis House) for the July 8, 2019 Regular City Council Meeting.
c. Consideration of a request from the Finance Director to approve May 2019 invoices.
Farquhar motioned, Wood seconded to approve the Consent Agenda. Motion carried.
Council received the May 2019 Public Safety Report.
City Council discussed several items under other business.
Wood informed Council that the Beautification Advisory Commission held a successful event entitled “Gardening to Attract Hummingbirds” on June 6, 2019.
Waldmeir informed Council that he attended an informational meeting on behalf of the Parks and Harbor Committee with Pier Park boat slip holders. The meeting discussed the steps the City was taking to mitigate the negative effects of the high water levels.
City Manager Reeside informed Council that the Communications Committee met and reviewed the City’s communication efforts. A follow up meeting will be held in several months.
Theros motioned, Waldmeir seconded to go into closed session to discuss pending litigation. Motion carried.
Mayor Theros adjourned the regular meeting at 7:45 p.m.
Derrick Kozicki, City Clerk Louis Theros, Mayor